Editorials
Ethics Information science
Volume 191 - Issue 9

Uniform format for disclosure of competing interests in ICMJE journals

Authors:  Jeffrey M Drazen, Martin B Van Der Weyden, Peush Sahni, Jacob Rosenberg, Ana Marusic, Christine Laine, Sheldon Kotzin, Richard Horton, Paul C Hébert, Charlotte Haug, Fiona Godlee, Frank A Frizelle, Peter W de Leeuw and Catherine D DeAngelis

Med J Aust 2009; 191 (9): 475-476. || doi: 10.5694/j.1326-5377.2009.tb02905.x
Published online: 2 November 2009
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Introducing a new disclosure form for member journals of the International Committee of Medical Journal Editors

Disclosure of financial associations of authors of articles published in biomedical journals has become common practice. The information provided in these disclosures helps readers understand the relationships between the authors and various commercial entities that may have an interest in the information reported in the published article. At present, many journals ask authors to report such relationships by completing a form with information about their financial associations. The journals then either post the complete information online or create a summary of the information and publish it with the article in question. Although efforts are underway to establish uniform reporting systems, there is currently no uniform vehicle for the disclosure of financial associations. Thus, authors may provide similar information to different journals in multiple formats. In addition, slight differences between journals in requirements for reporting can lead to confusion, as the same individual may report different information to different journals. With this editorial, which is being published simultaneously in all International Committee of Medical Journal Editors (ICMJE) journals, we introduce a new disclosure form that has been adopted by all journals that are members of the ICMJE. We encourage other journals to adopt this reporting format, and we are placing the form in the public domain.

We ask authors to disclose four types of information:

The form now posted on the ICMJE website (http://www.icmje.org/coi_disclosure.pdf) includes instructions and examples to help authors provide the required information. A sample completed form is also available (http://www.icmje.org/sample_disclosure.pdf). Authors can download the form from the Internet, add the information, and save the completed form on their computers. The completed form can then be uploaded to the website of the journal that has requested the information. As all ICMJE journals now use the same reporting format, authors may save a partially completed form on their computers; when a manuscript is ready for submission to a journal that accepts this reporting format, authors can simply complete the form by adding information specific to the manuscript and then upload the completed form to the journal’s website. Our goal is to make the process of disclosure uniform and easy; the new form should eliminate the need to reformat disclosure information for specific journals.

We realise this disclosure form requires authors to report a great deal of information about their relationships with entities that could be viewed as having interests that compete with the research being reported. With this in mind, some journals may ask for all these details at the time of initial manuscript submission, whereas other journals may ask for much less information at submission and require the detailed form to be completed later in the editorial process. These decisions will be left to the discretion of each journal.

We also realise that to be useful, the reporting format must be responsive to community needs. Although ICMJE member journals have “use tested” the form, there may be situations that are not covered by the form, aspects of the instructions that are unclear, or bugs in the programming that we have not yet discovered. Therefore, we regard the period from publication of this editorial until 10 April 2010 as a period of beta testing. We encourage you to let us know about problems that arise with the form and to send us your comments by using the comments feature at the home page of the ICMJE website (http://www.icmje.org).

The ICMJE will meet in late April 2010 and will adapt the form to address concerns identified by users. In the future, we will revisit the form’s usefulness and modify it as needed. We are grateful to the authors who take the time to provide complete disclosure information and thus help to ensure the transparency of the publication process. By adopting a uniform format, we hope to make the process of disclosing competing interests easier for authors and less confusing for readers.

Authors

  • Jeffrey M Drazen MD1
  • Martin B Van Der Weyden MD, FRACP, FRCPA2
  • Peush Sahni MS, PhD3
  • Jacob Rosenberg MD, DSc4
  • Ana Marusic MD, PhD5
  • Christine Laine MD, MPH6
  • Sheldon Kotzin MLS7
  • Richard Horton FMedSci8
  • Paul C Hébert MD, MHSc9
  • Charlotte Haug MD, PhD, MSc10
  • Fiona Godlee MB BChir, BSc11
  • Frank A Frizelle MB ChB12
  • Peter W de Leeuw MD, PhD13
  • Catherine D DeAngelis MD, MPH14

Correspondence: medjaust@ampco.com.au

Acknowledgements

This editorial is being published simultaneously in all ICMJE member journals.

Peush Sahni’s affiliation as Representative and Past President of the World Association of Medical Editors (WAME) does not imply endorsement of this editorial by WAME member journals that are not part of the ICMJE.

View this article on Wiley Online Library

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