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Perceptions of preparation for further training: how our medical schools prepare graduates and the perceived factors influencing access to training

Sarah J Hyde, Pippa L Craig, Ann J Sefton, Greg L Ryan, Stephanie J Arnold and Vasi Naganathan
Med J Aust 2010; 193 (5): 277-280.
Published online: 6 September 2010

Abstract

Objective: To investigate the specific factors that graduates perceive to influence their success in obtaining primary training in a chosen field.

Design, setting and participants: The New South Wales Medical Registration Board provided data on doctors who were registered to practise between 1995 and 2006. A brief, paper-based survey was sent to a random selection of 2000 doctors.

Main outcome measures: Doctors’ self-reported perceptions on the impact of demographic details, specialty training applied for, university training and other factors on opportunities for further training after medical school.

Results: Of the 375/1915 doctors (19.6%) who responded, most had completed a 6-year undergraduate degree from the University of Sydney, University of NSW or University of Newcastle, and most were at registrar level. Of 242/321 doctors (76%) who had applied for a training position, 240 (99%) had been accepted. The support of a mentor was considered the most positive influence on meeting long-term career goals (255/318 [80%]). Learning how to communicate with patients was valued as the most helpful aspect of medical school (270/318 [85%]).

Conclusion: The personal attributes of graduates were considered more influential in achieving career goals and accessing further training than perceived features of a medical program. This suggests that more emphasis and research should be devoted to selecting the most appropriate candidates, rather than restructuring medical curricula to meet a presumed need for more content knowledge before graduation.

Obtaining a primary training position in a specialist field is just one of the many outcomes of undergraduate medical education. Decisions to undertake primary training (the first level of formal or basic postgraduate medical training after medical school) and subspecialty training are affected not only by personal preference, but also by the available pathways between undergraduate and postgraduate training. Facets of the undergraduate curriculum reported to affect the career paths of graduates include the use of problem-based learning,1 different grading systems2 and depth of basic sciences teaching.3 The selection process in medical colleges is highly competitive. We surveyed doctors who were registered to practise in New South Wales between 1995 and 2006, to investigate the factors that graduates perceive to help them obtain a training position.

Although there is little about this issue in the literature, it is relevant to current debates about specialist training and career pathways. There is a need for greater collaboration between stakeholders, such as medical schools, specialist training colleges and postgraduate medical education councils, to better understand and meet the expectations and needs of new graduates.4 The results presented here will enhance such collaborations.

Methods
Participants

In April 2006, the NSW Medical Registration Board provided us with details of all doctors registered in NSW between 1995 and 2006, from which we extracted data for those with “general registration”. This included graduates from Australian and New Zealand universities who had successfully completed their internship, and practitioners who had passed the Australian Medical Council (AMC) exam and successfully completed a year of supervised training. To capture doctors at various stages of training, we selected only those who received their degree after 1995. This sampling procedure reduced the number registered on the list from 27 147 to 7161 doctors.

From these, we randomly selected 2000 doctors using a random number generator on the internet (http://www.graphpad.com/quickcalcs/randomN1.cfm). Of these, 1120 (56%) were men. Most of those selected had graduated from the University of Sydney (520/2000 [26%]), University of NSW (460/2000 [23%]), University of Newcastle (150/2000 [8%]) or had passed the AMC exam (280/2000 [14%]).

Instrument

We designed a 37-item survey with open and closed questions specifically for our study. The research team included a clinician, four medical education academics and a junior doctor. There were four parts to the survey:

  • demographic (11 questions);

  • postgraduate training experience (nine mostly open questions);

  • influences on career choice (nine questions, 5-point Likert scale); and

  • impact of various aspects of medical school on accessing training (eight questions, 5-point Likert scale).

Questions about influences on career choice included age at graduation, length of time required to study and train, competition for places, passing college entrance exams, family commitments, the way academic results were recorded, the university attended, mentor/referee support, and recognition of performance as a junior doctor.

Questions on the perceived impact of medical school were based on aspects of curricula common to most medical schools. These included professional development, clinical skills teaching, evidence-based medicine, public and community health, university results, basic science knowledge, learning how to communicate with patients, and research training.

We piloted the survey with 30 interns and resident medical officers across the state at a junior medical officer forum. Users found it acceptable and clear, and no changes were made.

Statistical analysis

We used SPSS software, version 17.0 (SPSS Inc, Chicago, Ill, USA), employing F tests to analyse variance and independent samples t tests to determine significance.

Ethics approval

Our study was approved by the University of Sydney Human Research Ethics Committee.

Results

The original sample was reduced to 1915 due to inaccurate addresses. Of this reduced sample, 375 returned surveys (19.6% response rate). Despite the inclusion criteria for selecting the 2000 doctors to participate, some had graduated before 1995 (41/375 [11%]). These were excluded from analysis, along with seven doctors who had completed their medical school training overseas and five who did not provide sufficient information, leaving complete data for 322 respondents. There was no follow-up of non-respondents because of budgetary constraints.

Part 1: demographic characteristics of respondents

Among the 322 respondents, the sexes were about equally represented (156 men, 162 women; four respondents did not specify) and about three-quarters of respondents (250/318 [79%]) were aged between 26 and 35 years. Most respondents from the reduced sample had graduated from the University of Sydney (124/322] [39%]), University of NSW (94/322 [29%]) or University of Newcastle (48/322 [15%]). Over half (184/322 [57%]) had graduated since 2000 and after completing a 6-year medical program.

The demographic details in Box 1 show that a high proportion of graduates had their results reported as a grade or mark on graduation (193/308 [63%]); just over a third were registrars (124/316 [39%]); and just over half were practising in a capital city (175/322 [54%]). Of 321 valid responses, 242 (75%) had applied to enter a training program at the time of data collection and 240 (99%) of those had been accepted, with 217/240 (90%) specifying this was their first choice and the remainder leaving the question unanswered. Using independent samples t tests, we found no significant difference in obtaining a training position by sex (F = 7.26; P = 0.186), graduating with honours compared with not graduating with honours (F = 2.81; P = 0.408), or graduating from a graded compared with an ungraded program (F = 3.25; P = 0.370).

Compared with male graduates, there were fewer training areas for which female graduates successfully applied: physician (internal medicine) training (32/160 valid responses [20%]), followed by general practice (25/160 valid responses [16%]), with the next most frequent proportion being below 10%. The training areas for which male graduates successfully applied were more broadly distributed: physician training (28/155 valid responses [18%]), surgery (25/155 [16%]), general practice (25/155 [16%]) and anaesthetics (23/155 [15%]).

Part 2: postgraduate perceptions about access to training programs

Four main themes emerged from the responses to the open question about key factors that helped graduates to gain entry into a training program:

  • personal study or weekly study groups (73 responses);

  • investigations into particular training programs (43 responses);

  • preparation courses (29 responses); and

  • curriculum vitae and interview skills (28 responses).

Personal study comprised review of texts, cases, journals, basic sciences and past papers. Weekly study groups involved two or more graduates meeting together to revise and prepare for exams when seeking entry to primary training. Trainees investigated a training program through attending career expos and information sessions; speaking to colleagues, peers or successful applicants; and reviewing college syllabuses. Preparation courses included in-house teaching, interview preparation offered by the hospital, weekend study courses, courses arranged by the college, exam workshops, and privately run courses.

The reasons given by respondents who failed to gain entry to the program of their choice included not having sufficient experience, not having any internal connections to the selection committee, failing the written exam, having limited supervisor reports, or having family commitments that restricted their preparation.

Factors that had helped them to achieve their career goals to date were grouped into five key areas:

  • personal characteristics (154 responses);

  • mentors (71 responses);

  • performance (38 responses);

  • support from family and friends (37 responses); and

  • clinical experience (36 responses).

Personal characteristics included patience, self-study, interest and motivation; being proactive, open-minded, enthusiastic, personable, ambitious or dedicated; and having a strong work ethic, humility and the ability to admit to mistakes.

Part 3: influences on meeting long-term career goals

The two strongest perceived influences on meeting career goals were mentor and referee support (255/318 [80%]) and recognition of performance as a junior doctor (247/318 [78%]). For all other influences, including age at graduation, family commitments, length of time required to study and university attended, responses were equally distributed between “not applicable”, “unsure” and “negative influence”.

Part 4: perceived impact of university training

Respondents were asked the extent to which they perceived various factors within their medical degree as helpful or not in obtaining a training position. All areas of the medical course were perceived as helpful, with none rated as “not helpful”. Communication skills and clinical skills were considered the most helpful areas (Box 2).

Almost a quarter of respondents (76/321 [24%]) also provided comments on the role their medical degree played in their access to further training. We coded their comments into four categories (listed here from most to least frequently mentioned):

  • the importance of basic sciences (or lack of) in their course (equal comments each way);

  • perceptions that their degree had very little effect on their access to further training, apart from being a prerequisite to complete;

  • positive perceptions of their medical school overall; and

  • the role of research in practice.

The final question on the survey asked respondents to specify any other factors perceived as influencing whether or not they reached their long-term career goals. Many of these comments were recommendations to help future graduates in accessing specialist training, such as:

  • a strong background in medical science;

  • ability to manage stress and setbacks;

  • ability to maintain extracurricular interests;

  • access to, or involvement in, relevant research projects;

  • exposure to the medical specialty of interest as a resident;

  • choice of hospital where registrar training is done — clinical or didactic support for getting the study done to pass exams makes a big difference; and

  • continued support from mentors and senior staff.

Other commonly mentioned influences included availability of jobs, availability of flexible training to manage a family, and study.

Discussion

Our results have clear implications for junior doctors preparing for primary training and for medical schools planning their programs and admissions criteria.

In helping to prepare graduates and junior doctors for primary training, the importance of mentors cannot be overemphasised. This was commented on throughout the survey and has also been reported by others.5,6 There is a clear need to foster and preserve this relationship in all training institutions, perhaps through the establishment of structured mentor programs in internship that can be followed through long term. This relationship is especially important given the changes in training that are currently occurring and the possibility of completing training over a shorter period of time. Nevertheless, there are issues in ensuring that there is equal opportunity for junior doctors to engage with supportive mentors.

In line with previous research, our study found that age, graduation with honours, or having a grade rather than “pass/fail” on one’s transcript had no effect on access to further training.2 This finding needs to be widely publicised among medical students to reduce anxiety about choosing a medical school. There is much discussion and debate about grading in particular,2,7 and more research is needed on this issue in the Australian context.

In terms of preparation for primary training, personal and weekly study groups were considered to be a positive influence and a major source of preparation. This observation extends previous research on the role of study groups in medical school8 and suggests that junior doctors may need support, allocated time, encouragement and space to participate in these activities.

Our findings may also have implications for undergraduate program planning. First, it was clear that graduates felt their personal attributes of motivation and persistence carried them through and were the main reasons for their success. Strategies may need to be devised to foster the development of these skills, especially the ability to deal with stress and the capacity to cope in the long term. Second, most graduates commented that communication and clinical skills were the most helpful aspects of their undergraduate degree program. This was an interesting finding, given the evidence that students frequently complain about the amount of time courses spend on teaching communication skills.9,10 Revealing our findings to medical students may enhance their appreciation and understanding of the significance of communication skills in accessing postgraduate training. Finally, there was an emerging trend for junior doctors to recognise the importance of research to their future careers. The role of research was not emphasised in some undergraduate courses, and consequently those students failed to realise its significance at the time. This observation aligns with previous research that indicated most Australian medical students had narrow perceptions of what research involved. Previous involvement in research offered both opportunities for, and constraints against, further consideration of a career involving this pathway.11 Some junior doctors lamented the lack of exposure to research in their undergraduate degree and recognised that more opportunities to engage in research would have been an advantage.

Although most graduates obtained their first preference for a training position during the period of the study (96%), the expected increase in new medical graduates seeking a position between now and 2012 may affect the nature of these results. New approaches are needed to ensure access to training, and new training positions will need to commence immediately.12 After 2008, junior doctors from three of the seven medical schools in NSW will be from graduate-entry programs and may therefore have different perceptions and preferences for certain career pathways.13 It will be important to review these issues.

The findings also need to be interpreted in light of the limitations of our study, including the low response rate, characteristics of the sample, and interpretation of questions about meeting career goals. Although the low response rate is a threat to validity, the results of the study are similar to those of other studies of junior doctors with no follow-up.14 At the time the survey was distributed, acceptance rates to medical colleges for vocational training were 100% for all but three.15 This is reflected in our findings, where 99% of graduates were accepted into their preferred training program at first attempt. Further, the sample reflects the distribution of graduates from 1995 to 2004, also noted by the Medical Training Review Panel.15 This enhances the validity of the findings. However, our survey results require greater validation and will be enhanced by future follow-up focus groups with a cross-section of graduates to explore the issues raised in more detail. Our sample may have over-represented those who were successful at gaining entry to the courses of their choice on first attempt and may be biased by those who felt their personal characteristics carried them through. There was also an over-representation of respondents from urban areas and at the registrar level.

The results for meeting career goals need to be interpreted with caution because of some confusion about how to answer the questions. Although the choice of options was limited to a scale of negative to positive influence, 18 respondents felt that the term “negative influence” meant “no influence” or not a “bad” influence. This was interesting given that the pilot elicited no such comments, even though respondents were specifically asked to comment on the clarity and wording of all items.

Although circumstances in some medical schools have changed since the survey was conducted, the data provide a potential baseline for all stakeholders to consider, and can contribute to future decision making and further research.

1 Demographic characteristics of respondents (= 322)

Variable

Proportion (n)


Results

Graduated with honours in medicine

38% (123)

Results shown on academic transcript as a grade or mark*

63% (193)

Results shown as satisfactory or unsatisfactory (no grade or mark)*

37% (115)

Current position

Intern

11% (34)

Resident

16% (50)

Registrar

39% (124)

Fellow

5% (15)

General practitioner

9% (28)

Specialist (eg, paediatrician, surgeon, cardiologist, staff specialist)

10% (32)

Other (eg, medical officer, locum, academic, maternity leave, superintendent)

10% (33)

Current institution

Capital city (eg, Sydney, Adelaide, Melbourne, Canberra)

54% (175)

Other metropolitan (eg, Gosford, Newcastle, Wollongong)

7% (23)

Rural/remote (eg, Orange, Tamworth, Dubbo)

6% (19)

Private practice — site unspecified

7% (23)

Other — site unspecified (eg, Aboriginal health service, East Coast Medical Network, overseas, university, RAAF)

2% (5)

Missing data

24% (77)


RAAF = Royal Australian Air Force. * 308 responses. 316 responses. Most GPs did not specify their “institution” so the location of their practice, rural or metropolitan, could not be established.

2 Perceived helpfulness of medical school course areas for accessing further training (n = 321)


EBM = evidence-based medicine. * Mean score on Likert scale, range: 0 = definitely not helpful, 4 = very helpful, 5 = not applicable.

  • Sarah J Hyde1
  • Pippa L Craig2
  • Ann J Sefton3
  • Greg L Ryan3
  • Stephanie J Arnold4
  • Vasi Naganathan3,5

  • 1 School of Biomedical Sciences, Charles Sturt University, Orange, NSW.
  • 2 ANU Medical School, Australian National University, Canberra, ACT.
  • 3 University of Sydney, Sydney, NSW.
  • 4 Royal Prince Alfred Hospital, Sydney, NSW.
  • 5 Concord Repatriation General Hospital, Sydney, NSW.

Correspondence: shyde@csu.edu.au

Acknowledgements: 

The authors would like to thank the NSW Medical Registration Board for sharing data, the survey respondents, and Professor Ian Wilson, who provided a critical review of the article and insightful comments.

Competing interests:

Our study began while Sarah Hyde, Pippa Craig, Ann Sefton and Greg Ryan were employed by the Office of Medical Education at the University of Sydney. All efforts have been made to look at the data objectively. Only one of the researchers (Vasi Naganathan) currently has any direct affiliation with the University of Sydney’s medical education program.

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